Besttechindia is reader-supported. When you buy through links on our site, we may earn an affiliate commission. Learn more.

Top 10 Best Xerox / Photocopy Machine in India

Edited by Piyush, Reviewed by Gulshan

Looking for the Best Xerox Machine in India?

Great! You have come to the right place as we bring forth a list of the leading names that are ruling this industry since the past few years. Xerox and photocopy machines are no longer viewed as stand-alone machines anymore. 

They have been integrated with a variety of other functions ranging from scanning, faxing and printing as well, giving rise to the multi-functional printer machine of the day.

If you’re seeking out a guide as to choosing the right type of model, then look no further. When attempting to buy a new Xerox machine model.

Top 10 Best Xerox / Photocopy Machine in India

For detailed information about Best photocopy Machine in India and which one to go for we recommend you going through our buyer's guide at the bottom of the article as it can be really beneficial for you in selecting the top 10 xerox machine in India.

Here are a few major aspects to keep in mind:

  1. 1
    Functions – The most obvious feature of a machine that you want to seek out, is the range of functions it offers, ranging from the printing speed to the volume and the graphics capabilities.
  2. 2
    Analog or Digital printers – Deciding between whether you need analog printing or digital printers is also vital. Analogs are an element of the past, and are very rarely used in modern day offices and households.
  3. 3
    Specifications – The specifications of a printing machine also matter, ranging from the networking capacity to the digital interface it boasts.
  4. 4
    Printing speed – Depending on the speed and efficiency you would require, this is a key factor in the purchase.
  5. 5
    Controls – The controls and the different features that they provide would also impact your handling of the machine and is, therefore, a significant factor.

We Highly recommend you to read the Xerox Machines Buying Guide at the end of this article to get in-depth knowledge about latest xerox machine technologies and tips on making an informed decision about which product to buy for your needs 🙂

Let's explore the list and have a look at the features along with the pros and cons of the Top 10 best xerox / photocopy machine in India.

Top 10 Best Xerox / Photocopy Machine in India (2022)

Although my favorite among all is HP Laserjet M1005 Multifunction Printer with Scanner and Xerox but you must check all of them to make your buying decision.

1. HP Laserjet M1005 Multifunction Printer 


  • Print Resolution: Up to 600 x 600 dpi
  • Print Speed: Up to 14 ppm
  • Print Technology: Monochrome Laser
  • Connectivity: Hi-speed USB, compatible with USB 2.0 specifications
  • Functionality: Print, scan, copy
  • Power Consumption: Maximum 230 Watts
  • Energy: Star qualified
  • Supported Media Types: Paper, labels, envelopes, transparencies, postcards, cardstock

This versatile multifunction printer, developed by one of the leading brands in the market, is a superior choice for anyone seeking out bulk printing options.

It is suited to perform a range of different functions, such as Printer with Scanner and Xerox. It is ideal for the office but can also be armed for anyone’s leisure home use.

This xerox machine for business purpose comes with an ‘Instant-On’ technology, which enables high speed printing and less hassle for the customer.

It is equipped for high resolution scans that go up to 1200 dpi, thereby making it ideal for taking care of the more sensitive types of media such as old photographs. The corporation has also enabled the best kind of paper handling, with the usage of a 150-sheet input tray alongside a 10-sheet input tray.


  • Economically improved printing experience
  • Its print resolution is good
  • It can perform printing, scanning and photocopying functions
  • It has high-speed connectivity
  • Built-in instant ON technology


  • Does not include a USB cable

2. Canon MF3010 Digital Multifunction Photostat Machine


  • Series: Image Class
  • Print Resolution: 1200 x 600 dpi
  • Print Speed: Up to 19 ppm
  • Supported Scan Formats: JPEG, TIFF, BMP and PDF
  • RAM Size: 64 MB
  • Dimensions: 372 x 276 x 254cm

This multifunction Photostat machine from Canon is equipped with a collapsible paper output tray, along with a folding input tray that embellishes its ease of working.

With a weight of 8 kg, the machine can be moved around quite easily.

The corporation has graced the machine with an operational panel, and an LCD display to raise convenience for customers.

Canon MF3010 is the best xerox machine for commercial use in India comes with 1200x600 dpi, thereby giving the most high quality printing experience.

The model is also built in with a memory 64 MB, allowing for the storage of files and documents. The machine is also efficiently compatible, and can run alongside a range of operating systems such as Windows 7, Windows 8, and Linux.


  • It comes with sophisticated functions
  • Compatible with Windows
  • Multifunction machine
  • Compact and elegant build


  • The printing speed could be better

3. Brother DCP-L2520D Multi-Function Monochrome Duplex Xerox Machine


  • Resolution: 600 x 600 dpi
  • Print speed: 30 pages per minute
  • Printer Output Type: Monochrome
  • Printing Technology: Laser
  • Supports Dual Sided Printing: Yes
  • Printer Media Size Maximum: A4, Letter, A5, A5 (Long Edge), A6, Executive
  • Additional Features: Print, Copy, Scan, Automatic 2-sided Print
  • Included Components: 1 Printer, 1 CD ROM (Driver), Power Cable and USB Connect
  • Display Resolution Maximum: 600 x 600 dpi, HQ1200 (2400 x 600 dpi) quality

This machine, from one of the most reputed brands in the business, brother, comes with print speeds that go up to 30ppm, making life easier for the customer.

The machine’s print resolution rests at 2400 x 600 dpi, with sharp text and amazing graphics enhancing the output.

The company has built the machine with the aim of ensuring convenient paper handling. 

The aid of the adjustable, 250-sheet capacity paper tray that can handle a range of objects from letters to normal sized paper.

This Brother DCP-L2520D has a Unique Feature with dual sided printing, which help to manage the fast printing & suggested as the best photocopier machine in India.

In addition to this, the machine has a 2,600-page toner alongside a 12,000-page drum unit as well, and replacing them is done through a strain-free and efficient manner.


  • Multifunction printing experience
  • Good resolution
  • Its printing speed is decent


  • It lacks extra connectivity
  • The warranty could be better

4.HP Laserjet Pro M1136 Multifunction Monochrome Photocopy Machine


  • Print Speed: 18 ppm
  • Print Technology: Laser
  • Connectivity: USB 2.0
  • Functionality: Print, scan, copy
  • Power Consumption: Maximum 375 Watts
  • Supported Media Types: Paper, Envelopes, Transparencies, Labels, Cardstock, Postcards

The HP M1136 is built to provide a high quality printing experience, alongside copying and scanning as well.

The model comes with a narrow footprint designed to minimize space on your table.

At the top of the machine, there is a tray for paper input with a maximal capacity of a hundred and fifty sheets, alongside a scanner.

The model has been specifically engineered for higher amounts of energy saving.  An auto off facility shuts the machine down in case it’s remained uneventful for long volumes of time.

The ‘Instant On’ technology is also designed to cut energy savings and make life easier for the customer. The company has endowed the machine with a 600 x 600 dpi print resolution thereby ensuring sharp visuals and high quality performance. The duty cycle of this machine stands at a monumental 8000 pages.


  • The resolution is decent
  • Laser printing technology


  • The print speed is quite bad

5. Epson M200 Small Xerox Machine


  • Colour: Black
  • Item Height: 28 Centimeters
  • Item Width: 39 Centimeters
  • Screen Size: 2 Centimeters
  • Item Weight: 8.22 Kg
  • Product Dimensions: 47 x 39 x 28 cm
  • Wattage: 12.5 Watts

The Epson M200 stands out from the crowd, offering a wide range of sophisticated and impressive features.

The devices offers Ethernet connectivity to improve working ease for customers, allowing customers to command the machine through a PC or a laptop from any smart device that is in the network or within the wireless network.

The Epson model is also geared with a unique ‘iPrint’ feature, allowing prints to be carried out from smart devices and also best xerox machine for shop.

The design of the machine is suited to improve ergonomics, thereby taking up less space without compromising on the aesthetic element.

It has a 2-line LCD screen that supplies information regarding the printing status, while two accompanying ink ensure a faster refill.


  • The design is quite good
  • The iPrint features enhances convenience
  • Two ink refill capsules


  • The energy efficiency is bad

6. Brother DCP-B7500D Multi-Function Centre with Automatic 2-Sided Printing


  • Item Height: 27.2 Centimeters
  • Item Width: 41 Centimeters
  • Item Weight: 10.5 Kg
  • Product Dimensions: 41 x 41 x 27.2 cm
  • RAM Size: 128 MB
  • Voltage: 240 Volts
  • Included Components: Power Cable, USB Cable, User Manual and Installation CD

This is another model from one of the leading brands in this business. This machine provides customers with a 34ppm printing speed, ensuring that your needs are taken care of.

It comes with a print resolution of nearly 2400x600dpi, making for a sharp and clear visual experience.

In addition to this, it also has a double-sided printing function, enabling you to cut back on paper consumption.

The innovative new toner box technology is also a great benefit for users, ensuring maximal efficiency with minimal wastage.

The machine comes with an extraordinary 2600 page yield that is further solidified with its large tray capacity. To top it all of, the corporation has endowed the machine with a ‘all in one’ printing function that can scale more than a single document, thereby helping to save paper.


  • It has a great page yield
  • The toner box technology is a bonus
  • The voltage is quite good


  • Its ram size is a downside

7. Samsung M2876 Multi Function Commercial Xerox Machine


  • Colour: Grey and black
  • Max Printspeed: 28 pages per minute
  • Printer Output: Monochrome
  • Printer Technology: Laser
  • Item Height: 36.6 Centimeters
  • Item Width: 40.1 Centimeters
  • Item Weight: 11.2 Kg
  • Processor Speed: 600 MHz
  • RAM Size: 128 MB
  • Warranty: One year
  • Included Components: Samsung M2876 Multi Function Printer, User Guide, Cable (Power, Printer), Warranty Statement

Samsung has established itself as a pioneer in a wide range of technological frontiers.

When it comes to the electronics segment, the corporation has made its mark by rolling out high quality printers such as this model.

This multi function machine boasts some solid printing spends, thereby helping customers cut time without having to compromise on quality.

The product is designed to create the best copier machine through the aid of high quality printing and sharp, clear visuals.

The machine is also endowed with the capacity to create multiple forms of documentation and touch different forms of media. The model’s economically improved toner system also helps to cut back on costs, while an easy ‘eco driver’ facility also aids in diminishing energy consumption and elevating productivity.


  • Good processing speed
  • The printing technology is good
  • Elegant design


  • Some complain about its printing performance

8. Canon MF244DW Digital Printer 


  • Item Width: 51 Centimeters
  • Item Weight: 16.4 Kg
  • Product Dimensions: 53 x 51 x 48 cm
  • Batteries: 1 Lithium ion batteries required.
  • Connectivity Type: Wi-Fi
  • Operating System: Windows
  • Printing technology: Laser
  • Number of Lithium Ion Cells: 4
  • Print Speed: 27 pages per minute
  • Included Components: Cartridge, Setup CD, USB cable, Power cab

Canon Xerox Machine has carved its place in this industry, having rolled out some of the most innovative and widely used models yet.

This firm continues its streak of innovation and pioneering with this unique model. It has been endowed with a range of solid features.

The auto duplex printing feature ensures high productivity and efficiency with respect to the printing experience.

Canon Xerox machine is also graced with a 35-sheet auto document feeder, designed to perfect the process of scanning and copying.

The model also comes built in with the PCL language, ensuring that the machine can take care of business related documents with ease as well. The product ensures high efficiency with one touch solution keys that help to simplify the entire process and reduce strain for the user.


  • The print speed is decent
  • Good connectivity
  • It has wi-fi function


  • It isn’t compact

9. Kyocera Taskalfa 1800 Monochrome Multi Function Xerox Machine for Business


  • Printing technology: Laser
  • Printer Output: Monochrome
  • Connectivity: USB
  • Print speed: 18 pages per minute
  • Colour: Black
  • Item Height: 48.5 Centimeters
  • Item Width: 52.7 Centimeters
  • Item Weight: 26 Kg
  • RAM Size: 256 MB
  • Operating System: Windows

This model comes from a lesser known manufacturer. However, what it lacks in its brand value, it strikes to make up for through its performance and features.

This best xerox machine for commercial purpose comes with USB connectivity with slots that can link directly to the computer.

In addition to this, its laser printing technology is designed to ensure high quality, sharp and visually enticing output.

The print speed of this model, for regular black and white photos, stands at around 18 pages per minute.

The model comes with an advanced Windows OS, helping to perk up its benefits on the sophisticated side. Along with this, a decent Ram size of 256 MB also helps to get the job done without unnecessary lagging.


  • Better Ram than most other models
  • Windows operating system


  • The print speed is quite bad

10. Xerox WorkCentre 3225/DNI Monochrome Multifunction Printer


  • Printer Output: Monochrome
  • Connectivity: USB
  • Print Speed: 29 pages per minute
  • Item Height: 50.8 Centimeters
  • Item Width: 48.5 Centimeters
  • Screen Size: 7
  • Item Weight: 14 Kg
  • RAM Size: 256 MB
  • Connectivity Type: Wi-Fi
  • Number of USB 2.0 Ports: 1

Xerox is, without a shred of doubt, one of the most esteemed and recognized brand in this segment.

The corporation cements its hold over the market only with the use of high quality machines such as this one.

The printer output for this model is a monochrome, making it geared towards efficiency and value.

Along with this, a solid printing speed for black and white pages, of 29ppm , helps to validate the user’s time and ensure minimal wastage.

If you are willing to buy this Xerox WorkCentre, then this could be the best xerox machine for small business.

The firm has graced this model with the aid of USB ports, while leaning in to the more sophisticated side of things through the added benefit of Wi-Fi Connectivity as well. The machine is also designed with the aim of compactness, elegance and aesthetic quality


  • Higher print speed compared to other models
  • It has wi-fi connectivity
  • The Ram size is decent


  • It is quite bulky

Buyer's Guide: How to Purchase Xerox Machines

When buying a Xerox machine, there are a few vital components that you would need to observe before you settle on your decision. A range of factors exist that define the quality and performance of the Photocopy machine, such as the printing speed, the color options, the resolution and the connectivity functions.

Let’s delve into a deeper analysis of these functions below:

1) Functions

  • Printing Speed: There are some more sophisticated machines that can pump out 1000 pages per minute, while the machines on the lower end usually stand at 20 or so pages per minute.
  • Printing Volume: Usually, the more basic models in the spectrum come with a capacity of a hundred sheets while the more high end models can close to five hundred or so sheets.
  • Graphic capabilities: Usually, the more expensive models in the multifunction xerox printer scanner segment have high end graphics resolution such as 2,400 x 2,400 dpi. This is usually paired with colour management with features such as five colour control that helps to enhance the overall quality in the output.

2) Analog vs. Digital printers

Analog machines are an element of the past, and are very rarely used in modern day offices and households. The reason for this, of course, is their absence of productivity and quality that we would find today in their digital printer counterparts.

Multifunctional digital printer with scanner and xerox models of this day and age are equipped with a wide range of functionalities and features, ranging from scanning, distribution and faxing.

The incorporation of new and unique features such as internet connectivity also helps to embellish the entire process and cut back on time and energy for the users.

3) Different Forms of Digital Printers

Monochrome models: The least expensive models in the range, these machines come equipped with the more basic range of functions, such as faxing, copying and scanning. They lack the advanced graphics-editing functions that the more high-end models come with.

They are more suited for smaller scale businesses in the market today.

  • Digital Color Copier: These models come with the ability to create high-resolution visual images across a large spectrum of materials. They are adapted for helping to fabricate pamphlets, presentations, alongside a range of other products as well. Their resolution usually ranges from 600 x 600 dpi to as high as 2,400 x 600 dpi, while their average speed perks up at nearly 90 pages per minute.
  • All-in-one Copier: These machines come with more grounded functionalities, and can perform scanning, printing and faxing machine. The resolution for these models ranges from 300 x 300 dpi to well over 1,200 x 600 dpi.
  • Multifunctional Copier: These models have become the most widely used machines of this day, helping to serve the wide range of business demands without additional complications. Apart from being able to scan, fax and print, they also come with more high-end sophisticated features.

4) Specifications

  • Scan/fax/e-mail: Most models of the day come with these three primary functions, thereby providing a simplified model of distribution for documents.
  • Digital copier interface: The more high-end models in the segment come with features such as a touch-screen, allowing simpler editing processes and high performance.
  • Networking capacity: Some of the models come with a vast array of connectivity and networking features that help to enhance the entire experience, such as Wi-Fi and Bluetooth.

5) Things to consider when making a Choice

  • Controls: There are models in the market today that exhibit quite a high level of sophistication and tech-savviness. Some models, on the other hand, might be more down to Earth and grounded. There are variances in the controls that each model presents. If you’re the type that wants it all, and would prefer to shell out more money to have a printing machine with optimal enhanced controls, then make sure you keep this in mind.
  • Connectivity: Most would view the purpose of a best xerox machine in India to have little to do with this. However, what if we told you that manufacturers are actively seeking to make these machines more advanced and with more sophisticated connectivity features. There are models in the market today that come with wireless connectivity apart from conventional USB based connectivity as well. Some models have the most optimized connectivity gradient to add to the sophistication that they’re bringing. Keep this in mind when making your choice.
  • Printing speed: This is one of the prime functions of a  for business, and it is one that would vastly affect the quality and performance of the machine after purchase. As a result, make sure to keep an eye on the printing speeds of any model you’ve got your eye on.
  • Performance: The printing speed, the number of papers that the machine can carry, the technology it embodies, and the quality it has, could all be lumped together into this crucial category. The overall performance of the machine is obviously one of its vital aspects and a major selling point. As a result, make sure to study the models in the market to understand the overall performance each machine has.
  • Portability: A machine’s portability may seem insignificant when you’re going into the store, looking for the best Xerox machine for shop you can find. But take our word for it, one of the most crucial aspects of best photocopier machine for business in India is size and portability. Make sure that you can narrow your options down with respect to the bulk and portability that models possess, and keep in mind the space you’re willing to allot for the machine before you buy them.
  • Scanning feature: Some machines could be the best xerox machine for business in the market come with this feature, and others don’t. As a result, make sure you’re made aware of the functionalities that a machine brings with it, and whether or not it is inbuilt with a scanning feature before you invest in the machine.
  • Energy efficiency: Most people might not look past the initial price that they would need to pay for the machine. However, the price is just one side of the deal. The energy it consumes once you take it home is the other. best xerox machine for business has a good price, but a massive energy consumption, is less than ideal. Having a sound energy efficiency helps to alleviate unnecessary power consumption costs that most people might incur. As a result, make sure that when considering the price and quality of the model, you also are aware of the machine’s energy efficiency details.

Frequently Asked Questions

1. Which Xerox machine is best for the shop?

The Canon MF3010 is the best Xerox machine for a shop. This Xerox machine weighs 8 kg and thus, is highly portable. It has a superb printing display with 1200 * 600 dpi. It also comes with an LCD at the operational panel, which is extremely convenient while printing. This Xerox machine has an inbuilt memory of 64 GB, which allows the storage of lots of files and documents. This machine has a high printing speed of 19 ppm. This Xerox machine is also highly compatible, and it runs on a variety of operating systems - Windows 7, Windows 8, and Linux.

2. Which photocopy machine is the best in India?

HP LaserJet Pro M1136 is considered to be highly multifunctional and thus the best Xerox machine in India. It is equipped with high-quality printing experience and also has scanning and copying functions. This Xerox machine has a capacity of 150 papers, which is superb. This photocopy machine is engineered for energy efficiency. This machine comes with an “Instant On technology,” which allows it to operate in power-saving mode. You won’t believe it, but this machine’s duty cycle is at a phenomenal 8000 pages. This one comes with a print resolution of 600 * 600 dpi, which ensures sharp visuals and superb print quality.

3. Which is the cheapest Xerox machine in 2020?

Canon MF 3010 multi-function laser printer is one of the best Xerox machines in 2020. This is a multi-function Xerox machine where you can print and scan too. This machine comes with a duty cycle of 8000 pages and a toner cartridge of 325 * 2. The copy type of this Xerox machine is a monochromatic laser. The scan resolution of this Xerox machine is 600 * 600 dpi. This is high on the value Xerox machine, which is quite well under the budget. And this Xerox machine does a majority of mufti functions required on a day to day basis.

4. What is the best Xerox machine for small businesses?

Kyocera Taskalfa 1800 is one of the best Xerox machines for small businesses. It comes with a USB connectivity, which ensures that you can use the machine for connecting different kinds of devices. This Xerox machine comes with a laser printing technology, ensuring that the printing quality is a high speed and has sharp visuals. The printer speed is also quite good here, with 18 pages printed per minute. This Xerox machine comes with RAM 256 MB memory, which allows the documents and files to be stored. You can get both black and white and colored photos here.

5. Does the Xerox machine need ink?

Xerox machines don’t require ink. Xerox machines require toner. Toner is a dry powder that is seen in the cartridge section of the Xerox machine. Using light, heat, and static electricity and finally toner, the Xerox machine works. The toner gets charged with the heat, and then it jumps to the paper from which the heat is used to fuse the toner, and thus it jumps to the surface. There is only one time when a Xerox machine requires ink, and that is when some adjustments related to brightness or contrast is made to the final copy result.

6. Best high volume Xerox machine for a company?

Brother DCP D7500D is one of the best Xerox machines for a company. It comes with a 34 PPM printing speed, which is commendable. You also get a print resolution of 2400 * 600 dpi with this machine, which is quite good. This Xerox machine enables you to print both sides, which ensure less paper consumption and energy saving. This machine comes with a space of 2600 pages, which is huge. This machine also has “All in one Printing function,” which ensures that a single document can be scaled, and thus, paper wastage is minimized.

7.Does a Xerox machine use a lot of power?

Xerox machines consume roughly 15-30% of total power consumption. But if Xerox machines are used wisely, then a lot of power can be saved, and thus there will be a significant reduction in the electricity bill. The power consumption of a Xerox machine depends on its complete usage for a day. Even, when the Xerox machine is switched off, then the power consumption can be anywhere close to 7-30 watt. When used for personal work at home, an average inkjet printer uses 30-50 watts while the printing is going on. At the same time, a commercial printer uses 300-500 watts when it is in working mode.

8. Which brand has the best multi-function Xerox machine?

HP Laserjet Pro M1136 is one of the best multi-function Xerox machines. Other than printing, you also get copying and scanning functions as well. This multi-function Xerox machine ensures high-quality printing. This Xerox machine has been specifically designed in order to ensure energy saving. It also has a narrow footprint designed so that the machine ensures space-saving at your desk area. This Xerox machine has a capacity of 150 papers, which ensures that a high volume of paper is maintained both for Xerox and scanning purposes. This machine comes with an “Instant On” technology, which ensures power consumption.

9. What is the average print speed of a Xerox machine?

The average speed of the Xerox machine varies from machine to machine. The speed is measured in PPM, which is known as pages printed per minute. Inkjet printers have 3-13 PPM, whereas laserjet printers are quite fast in terms of speed. They have an average speed of 12 -20 PPM. In case your Xerox machine prints an average of 40,000 papers, then 60 PPM is considered to be good. Even if your Xerox machine does a large scale job only once in a while, it is still recommended to have a Xerox machine with high print speed.

10. Can I connect my computer directly to a Xerox machine?

Yes, the Xerox machine can be connected directly to the computer. There are several ways connecting the same. Some modern-day Xerox machines come with USB cable options, which allows the machine to be connected to the computer using the cable. Other than this, you can also access the Device and printer option on your computer and then add the Xerox machine. But make sure that your Xerox machine is equipped with the connectivity feature. Once the Xerox machine is connected to your computer, you can directly instruct it from the computer.

Here is the List of Top 10 Best Xerox / Photocopy Machine in India


Multifunction printers of this day and age are certainly useful machines. And if you’re in charge of a business of any sort, it would be almost impossible to run the show without at least one or more of these devices.

And, in addition to this, with home-based work models emerging, these machines are also increasingly in people’s houses more than they were before. If you’re looking to get one of these machines for yourself for any reason, it is always better to arm yourself with the necessary insight into them and what they offer.


Follow me here

About the Author

Piyush Kashyap is a Ph.D student at Sant Longowal Institute of Engineering and Technology, Sangrur. He is a budding editor/ writer and has been working as a part-time reviewer for online content. He loves to read tech-based articles and has a knack for reviewing such articles He likes to stay updated about the latest trends in technology. He has also been working as a reviewer for many scientific journals. He also writes articles based on science. Know More About Piyush

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}