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How to Add Page Number in Word? (2020)

Edited by Piyush

Microsoft Word is one of the most used test processing software in the market today. Almost all computer users have come across Microsoft Word during daily usage.

There are numerous possibilities to explore in the newer versions of Microsoft Word which offers greatly enhanced automated features that the older simpler text processing engines lacked.

In a way, the entire text processing domain evolved with the evolution of Microsoft Word.  Among millions of features offered by Microsoft, there are a number of ways in which any computer user can work with page numbers on the Microsoft Word platform. 

In this article, we shall cover the most essential features that this platform offers to its users.

page number

How to add page numbers in Microsoft Word

There are various ways in which the user can add a page number on Microsoft Word. The header or footer is the most suitable section to add page numbers. The header or footer can contain text or images relevant to the document.

While using headers or footers to add page numbers, the user can choose to make the page numbers continuous throughout the document, add page numbers to all but the first page, or start over with a fresh page number at the beginning of each section.

The process of adding page numbers to a document on Microsoft Word is rather simple. The user can follow the easy steps mentioned below to add page numbers and make adjustments to a header or footer section on Microsoft Word.

On Microsoft Word Windows edition:

  1. 1
    The user is first required to open Microsoft Word and then double-click on the header or footer to activate the functions for that section.
  2. 2
    Then the user is required to visit the Insert tab on the toolbar situated on the top of the screen in Microsoft Word and click on ‘Page Numbering’.
  3. 3
    Then the user may select ‘Current Position’ according to the preferences on the screen. 
  4. 4
    After which, the user may also choose a custom style in which the page numbers should appear. There are numerous choices presented to the user in this respect.
Insert Page number

How to Number Different Pages with Specific Page Number

In order to make any change as to where the page number should appear on any page, the user is required to follow the below instructions:

  1. 1
    Firstly, the user is required to click on the tab displaying the header and footer option on the toolbar on top of Microsoft Word's window.
  2. 2
    Then, the user is required to click on the ‘Page Number’ button on the header and footer menu screen to activate the functions and adjustments for the headers and footers.
  3. 3
    Next, the user is required to use the ‘Tab’ key on the keyboard in order to change the position of the page number to be displayed. The user can align this to the left, centre, or right as per the preferences.
Page number appear on any page
  1. 4
    In case the page number is placed to the left of the document, the user may press the Tab button once for moving it to the centre, and twice for moving the page number to the right of the document.
  2. 5
    To go back to the previous position the user may use the Undo shortcut by pressing Ctrl+Z or by pressing the Backspace key on the keyboard until the page number is at the required position.

To make any change to the manner in which the page numbers should appear on a word document, the user may perform the following basic steps:

  1. 1
    Firstly, the user is required to visit the toolbar located at the top of the screen and select the page number option from the same.
  2. 2
    Then on the ‘Home’ tab on the title bar, the user may edit the font choices, sizes, alignments, etc. as per his requirements.
  3. 3
    To end the editing process for the header and footer sections and work on the main document, the user is required to drag the cursor to the main body of the document and double click on it to exit.

On Microsoft Word Mac OS edition:

As mentioned before, there are more than one in which a user can add page numbers to a word document. The following is the process of adding page numbers using the dedicated header and footer adjustment window:

  1. 1
    Firstly, the user must open a new Microsoft Word document and then click on the header or footer sections depending on where the page number has to be added to activate the options menu dedicated to the header and footer sections.
  2. 2
    Then the user is required to visit the ‘Insert’ tab on the toolbar displayed on top of the window and select page number to open the page number settings menu.
  3. 3
    The user may then choose a style and format for the page numbers as per the requirements.
Word Mac OS edition

Inserting Page Numbers In Word

The user can also add page numbers to a document using the ‘Page Field Code’ option. The following are the steps that must be followed to perform this task without any issue:

  1. 1
    Firstly the user is required to double-click on the header or the footer area situated near the top and the bottom of the page, respectively. This will activate the "Headers and Footers" tool.
  2. 2
    Next, the user must visit the ‘Header & Footer’ tab on the toolbar situated on top of the Microsoft Word window and select the ‘Field’ button.
  3. 3
    In the dialog menu that shall open, click on the Field names list option and then the ‘Select Page’ option following which, confirm the preferences by pressing on the OK button.
  4. 4
    To further change the page numbering format, the user can go to the ‘Header and Footer’ tab on the toolbar and visit the page number options menu and then select format pages. This will open the formatting settings for the page numbers.
  5. 5
    Next, the user is required to confirm the edits to the format by clicking on the OK button.
  6. 6
    The user may also make changes to the alignment of the page numbers. To do so, the user is first required to visit the ‘Header & Footer’ tab on the toolbar and visit the page number option menu.
  7. 7
    On the menu that appears on the screen, the user may select the preferred alignment and confirm the choice by clicking on the OK button.
  8. 8
    To end the editing process for the header and footer sections and work on the main document, the user is required to drag the cursor to the main body of the document and double click on it to exit.

On Microsoft Word Web edition:

The process of adding page numbers is extremely simple, as seen above. In the Web Application developed by Microsoft, it is much simpler. Any user may choose to add page numbers by closely following the below-mentioned steps:

  1. 1
    Firstly the user must visit the Insert tab on the toolbar of the platform present on the top of the window and click on the ‘Page Number’ option to open the page number options menu.
  2. 2
    Secondly, the user is required to select a position where the page number should be placed. There are several options that a user gets with regard to adding page numbers.
  3. 3
    To see the header or footer with page numbers, click on the ‘View’ tab and then visit the Reading View mode.
Word Web edition

How to Include Total Number of Pages along with the Page Number

The user may also choose to include the total number of pages alongside the current page while adding the page numbers such as page X of Y, where X is the current page number and Y is the total number of pages in the document. To perform this task, the user may follow the following steps to achieve this without any hassle.

On Microsoft Word Windows edition:

To add the page count of the document along with the page number on Microsoft Word, in Page X of Y, the user is required to follow the below-mentioned steps closely:

1 Firstly, click on the header or footer region where the page number has to be inserted then visit the ‘Insert’ tab on the toolbar located above and click on the ‘Page Number’ button.

2 Next, perform either one of the following actions: 

  • The user may select the Current Position option provided that a header or footer is present; or,
  • The user may select a particular location in case there is no header or footer present.

3 Following this action, scroll down until the ‘Page X of Y’ option is visible. Then click on it to select this as the page numbering format.

4 Lastly, close the options for the header and footer region by clicking on the ‘Close Header and Footer’ option appearing on the top-right side of the toolbar, or by simply double-clicking anywhere on the document outside the header or footer area. 

On Microsoft Word Web edition:

  1. 1
    First, open a new Microsoft Word Web window and visit the Insert tab then click on the Page Number option button appearing on the screen.
  2. 2
    Next, the user may select to include the Page Count alongside the page number for every page in the ‘Page X of Y’ format by scrolling down and clicking on this type of page numbering from the options available on the screen.
  3. 3
    Lastly, the user is supposed to choose a location for the page number to be placed on the pages of the document.
  4. 4
    After this step, the user is required to exit the header and footer editing session by double-clicking anywhere outside the header and footer area on the document or by clicking on the close option on the header and footer tab from the toolbar.

How to Remove Page Numbers on Microsoft Word

Microsoft Word is quite a powerful word processor that offers a multitude of helpful tools to process the text. It is incredibly versatile in all text processing aspects. Similar to adding page numbers on the document, the user can also choose to remove page numbers easily by following the below-mentioned steps without any hassle.

On Microsoft Word Windows edition:

 To efficiently remove page numbers from any particular page or pages on Microsoft Word, the users can follow the steps mentioned below:

  1. 1
    Firstly, visit the Insert tab on the toolbar of Microsoft Word and click on the Page Number button.
  2. 2
    Then, the user may choose to remove page numbers by clicking on the remove page number option mentioned on-screen under this menu.
  3. 3
    In case the ‘Remove Page Number’ button is not available for any particular page on the document, the user may remove the page number for such a page by double-clicking in the header or footer area and then selecting the page number option followed by pressing the delete button appearing on-screen.
  4. 4
    Lastly, the user is required to close the header or footer section by double-clicking anywhere outside the header and footer area.

How to Remove Page Number for a Selected Pages in Word

On Microsoft Word Mac OS edition:

To remove page numbers from any particular page or pages on Microsoft Word, the users can follow the steps as mentioned below:

  1. 1
    Firstly, visit the Insert tab on the toolbar situated on the top of the screen and click on the Page Number icon to open the preferences menu for page numbering.
  2. 2
    Then click on the ‘Remove Page Numbers’ button and press OK to confirm the changes.
  3. 3
    In case the Remove Page Numbers option button is not available for any particular page, the user may remove the page numbers by double-clicking on the header or footer area and selecting the page number option followed by clicking on Delete to remove the page number from that page.
  4. 4

    Furthermore, in order to close the header or footer, the user is needed to double-click anywhere outside the header and footer area or close it from the toolbar tab dedicated to headers and footers.

How to Remove Numbering from Some Pages in Word 2019

On Microsoft Word Web edition:

To remove page numbers from any particular page on Microsoft Word, the users can follow the easy steps as mentioned below:

  1. 1
    Firstly, the user is required to select Editing Mode from the prompt to appear towards the top-right of the screen or by visiting the Edit Document option menu and clicking on the Edit in Word for the web option.
  2. 2
    Next, the user is required to visit the Insert tab on the toolbar situated in the top of the platform window and click on the Page Numbers button.
  3. 3
    In the menu screen that shall appear, select the option to Remove Page Numbers and press OK to confirm the removal.

How to Start Page Numbers Later in Microsoft Word 

On Microsoft Word Windows edition:

To start page numbering from a later page on Microsoft Word, the users should closely follow the steps as mentioned below:

  1. 1Firstly, visit the Insert tab on the toolbar placed on the top of the Microsoft Word window and then select the Header and Footer option.
  2. 2
    Next, select the Edit Header and Footer option.
  3. 3
    Then the user must choose a different page other than the first page of the document.
  4. 4
    Then the user will see a label on the first page that states ‘First Page Header’. Select this option and press on the delete button to delete the page numbering from this first page.
  5. 5
    Lastly, select the Close button from the Header and Footer tab of the toolbar or press the Escape key on the keyboard to exit.

On Microsoft Word Mac OS edition:

To start page numbering from a later page on Microsoft Word, the users should closely follow the steps as mentioned below:

  1. 1
    Firstly, click on the Insert tab on the toolbar placed on the top of the Microsoft Word window and then select the Header and Footer option.
  2. 2
    Next, the user is required to select the Edit Header and Footer option to activate the edits for this region.
  3. 3
    Then the user is required to select a ‘Different First Page’ to begin page number from. This first page can be applied to the first page of any section in the document as long as it is not the very first page of the entire document.
  4. 4
    Next, the user will see a label appear on the first page that reads ‘First Page Header’. Then the user is required to select this page number and press Delete to remove the label.
  5. 5
    Lastly, the user is required to close the header and footer edit screen by pressing on the ‘Close Header and Footer’ option or by pressing escape on the keyboard.

On Microsoft Word Web edition:

To start page numbering from a later page on Microsoft Word, the users should closely follow the steps as mentioned below:

  1. 1
    Firstly, visit the Insert tab on the toolbar and click on the Header and Footer option menu button.
  2. 2
    Next, the user needs to choose the ‘Options’ button on the right side by clicking on it.
  3. 3
    Then click and select the ‘Different First Page’ option present on the screen.
  4. 4
    Then click on the options button again and select the option displaying ‘Remove Page Numbers’.
  5. 5
    Next, to view the changes made to the page numbering pattern and to further confirm the deletion page number from the first page, go to the View option on screen from the toolbar and click on Reading View.
  6. 6
    To exit the header and footer editing window, just double-click anywhere on the document outside the header and footer area or select the close option on the header and footballer menu on the toolbar.

Conclusion

Microsoft Word continues to remain one of the premier text processing software available across platforms in today’s tech-driven market. There are endless possibilities offered by Microsoft Word that offer unmatched compatibility and ease of use.

It offers several functions that any text processing engine must encapsulate. Working with page numbers is one such basic function that this platform provides to its users.

 And, as observed above, even with regard to page numbering, there are countless possibilities that Microsoft Word offers concerning page numbers including formatting, positioning, alignment, design, and style, among other such multi-faceted easy to use options.

Piyush

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About the Author

Piyush Kashyap is a Ph.D student at Sant Longowal Institute of Engineering and Technology, Sangrur. He is a budding editor/ writer and has been working as a part-time reviewer for online content. He loves to read tech-based articles and has a knack for reviewing such articles He likes to stay updated about the latest trends in technology. He has also been working as a reviewer for many scientific journals. He also writes articles based on science. Know More About Piyush


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