An email signature is a text like your bio information, a favourite quote, or an image, that is consequently included toward the finish of Gmail messages as footer.
These are separated from the rest of your message body by two dashes. If you have multiple signatures, use the ‘pen’ icon to select from different Gmail email signatures.
It is effortless to make an expert and creative Gmail signature so that it will separate you from other people. Keep in mind; if your signature is not proper and professional, receivers might form a negative impression of you.
Gmail signature is not a default option; go into the Setting and add the signature. By default, Gmail contains no signature.
Before you begin making an email signature in Gmail, ensure that you don’t have ‘Plain text’ mode enabled. For this:
3 Ways to Make an Amazing Signature in Gmail
To create professional Gmail signatures follow this step-by-step guide:
Creating a professional Gmail Signature
On Computer
To add or change a signature
- 1Open your browser and go into Gmail.
- 2Click Settings (gear icon) -> ‘See all settings’, present in the top-right corner.
- 3This will show a ‘Signature’ section. Here in the box, add your signature text.
- 4You also have an option to format your message by adding an image or changing the text style of the signature. You can also add hyperlinks.
- 5For adding an image, click on the ‘Insert Image’ button. The picture you want to use should be publicly accessible. To modify the image position in the signature use drag and drop.
- 6To insert a hyperlink to any part in your signature, i.e. any text or image, select the section to add the link to, tap on the ‘Link’ button and add the link. This link can be a website link or an email address.
- 7Go to the bottom of the page, tap on ‘Save Changes’.
To edit signature
- 1Open your browser and go into Gmail.
- 2In the top-right corner, tap on ‘Settings’ ->’ See all settings’.
- 3Under the ‘General’ tab, scroll down till you reach the option ‘Signature’ and click on the signature you want to edit.
- 4Use the text box to make the edit in your signature.
- 5To change the signature name, click on ‘Edit’.
- 6Go to the bottom of the screen, click on ‘Save Changes’.
To remove signature
- 1Open your browser and go into Gmail.
- 2In the top-right corner, tap on ‘Settings’ ->’ see all settings’.t corner, tap on ‘Settings’ ->’ See all settings’.
- 3Under the ‘General’ tab, scroll down to ‘Signature’ and click on the signature you want to remove.
- 4Click on ‘Delete’-> ‘Delete’.
- 5Go to the bottom of the screen, click on ‘Save Changes’.
To remove signature
- 1Gmail provides you with an option to use different signatures for your emails.
- 2You can fix a default signature for all the new emails you compose, or you can also choose a different signature with each email you send. If you wish to change your signature while you are writing an email, click on ‘Insert signature’ present at the bottom.
- 3Select the signature that you wish to add as a default signature; from the drop-down menu in ‘Signature defaults’. This signature will be automatically added to all outgoing messages.
To add a signature by using the feature ‘Send mail as’
- 1You can add a different signature for each address if you are using the ‘Send mail as’ feature to send from the various email addresses present in your Gmail account.
- 2In the ‘Setting’ page, select an address from the drop-down menu present above the signature.
- 3If the drop-down menu is not visible: Reach the ‘Accounts and Import settings’ page.
- 4In the ‘Send mail as’ section check that all your addresses are listed.
On an Android device
To add or change a signature
- 1This will set up a signature that ends up only for emails you send from the Gmail application.
- 2Open the application.
- 3In the top left corner, click on ‘Menu’.
- 4Now Scroll down to the bottom and click on ‘Settings’ (gear icon).
- 5Choose the Google Account to which signatures to be added.
- 6Click on ‘Mobile Signature’.
- 7Enter the text you want to set as your signature; this signature will appear to every email you compose.
- 8Now click on ‘OK’.
Please note that the Gmail signature editor only provides some basic formatting styles like font face, font size, hyperlinks, images, alignment, etc. For advanced styling, you will require some other platform. In android, signatures have to be text-based.
Sometimes you might see some extra characters in your signature; this is because some versions of Gmail do not support formatting like bold, italics. Remove these formatting to correct your signature.
iPhone
Your signature can have up to 10,000 characters in it. These steps will set up a signature that ends up in all emails sent through the Gmail application.
Please note that if you haven’t created any signature for the email from your Gmail application, your messages will contain the signature set up on your computer.
To add or change a signature
- 1Download the Gmail application, if already not present.
- 2On your iPhone or iPad, open the app.
- 3Click on the ‘Menu’ button.
- 4Now Scroll down to the bottom and click on ‘Settings’ (gear icon).
- 5Tap on the account you wish to add the signature.
- 6Click on ‘Signature settings’, in General Tab.
- 7Turn the ‘Mobile Signature’ settings on.
- 8Here, you can add or edit your signature.
- 9Save the signature.
- 10Now for every new email, reply or forward a message you create using Gmail, your email will have your email signature.